Assistant to the Executive Director (New York)

Compensation: $45,000

Ad #	782643
Contact	Karen de Lopez
Address
City	Elkhart
State	IN
Zip	46515
Phone
Web site	Click to visit
Type	Not Applicable
Created	May 8, 2008
Updated	May 8, 2008
Expires	November 6, 2008
Viewed	33 times

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Primary Purpose:
The incumbent is responsible for a variety of administrative functions requiring extensive knowledge of administrative procedures and practices and highly developed writing and communications skills. Additionally, the incumbent is required to have extensive knowledge and familiarity with Church World Service policies, with our constituent agencies and partners, and contact with staff and volunteers across the organization.

Essential Duties:
• Reviews all mail addressed to the Executive Director, answering correspondence not requiring the Executive Director’s signature, or preparing draft replies for signature. Compiles information on subject correspondence for use in responding to other correspondence.
• Monitor telephone calls and maintain the Executive Director’s calendar of appointments and travel schedule.
• Takes and transcribes confidential correspondence and other materials.
• Sets up, organizes and maintains administrative and correspondence files.
• Assists Executive Director in preparation of speeches, required papers and presentations. Maintains files on all materials.
• Attends meetings, takes and transcribes minutes of meetings. Follows up on actions taken, or to be taken following the meeting. Maintains all materials related to meetings.
• Takes responsibility for ensuring the effective administrative functioning of the office during the Executive Director’s absence.
• Oversees the work of assistants.
• Answers the telephone and receives visitors to the office.
• Completes special projects as assigned and required.

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