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EXPIRED
Secretary II/ Office Manager (Columbus, OH) |
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Primary Purpose: This position serves as office manager and carries out administrative and advanced clerical responsibilities and functions in support of the work of the staff and volunteers in the Regional Church World Service office. The incumbent is expected to coordinate, help organize and track the flow of forms and other paperwork within the office. She/he works with volunteers and maintains records related to congregational and event income and materials. She/he manages the computer data base required by the various programs. She/he works with volunteers and the general public, responding to their requests for materials and information about the programs of Church World Service. The incumbent may supervise other full or part time clerical support staff. The position requires a broad knowledge of general offices practices and procedure, and strong communications, secretarial and computer skills. Essential Duties: � Support and help organize use of field staff time and other CWS resources in support of Regional Office fund raising objectives. � Monitor all functions that make an office run smoothly and efficiently. � Ensure maintenance of appropriate records as required. � Serve as receptionist in greeting visitors, answering phones, relaying messages; and responding in other appropriate ways. � Prepare correspondence in support of the work of the Regional Director and other staff. � Compose and type routine letters in response to inquiries that do not require the attention of the field staff. � Assist in accurate and timely submission of reports. � Ensure maintenance of mailing and other pertinent lists. � Ensure timely processing of requests for event insurance and local allocations. � Ensure maintenance of postage and petty cash accounts. � Ensure timely processing of incoming and outgoing mail. � Ensure maintenance of an accurate and current filing system. � Ensure that adequate inventories of program and office materials and supplies are maintained. � Prepare and distribute fund raising-related materials and supplies as directed. Provide related technical support to fund raising volunteers. � Design and edit regional newsletters and promotional mailings, as assigned. � Ensure that office equipment is properly maintained. � Ensure that requests for materials directed to the regional office are promptly and appropriately addressed. � Recruit and supervise volunteers enlisted for specific office tasks. � Coordinate event enhancement wearables/sales program. � Attend Church World Service and Resource Development training/meetings as requested. � Perform other related duties as requested. Qualifications: Education: High School or equivalency Experience: Experience performing varied secretarial and organizational duties in an office environment, using word processing, spreadsheet and database applications (particularly the Microsoft Office 2007). Other Skills: Computer literacy, including word processing, database and internet applications. Competency in use of Microsoft Office applications is required. Send Resume to: Church World Service Office of Human Resources P.O. Box 968 Elkhart, IN 46515 or fax to 574/266-0087 or e-mail to cwshr@churchworldservice.org Deadline: June 11, 2008
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