Administrative Co-ordinator - P/T  - Kamloops -  Job ID 1516

Position Overview

The Administrative Co-ordinator is responsible for the coordination of the accounting; clerical duties as required pertaining to a senior housing complex.

The Administrative Co-ordinator monitors the revenue and expenditure cash flow to ensure sufficient funds are available to meet all expenditures.

This position is the key position to the Board of Directors and l liaises with the Residents in the Building ensuring that their concerns and issues are dealt with in a fair and timely manner.

Responsibilities

•Assists the Board Members in financial matters relating to the budget accounting, accounts payable and receivable, bank and debt;

•Verifies records for completeness and accuracy, challenges discrepancies, and takes corrective action when necessary;

•Reconciles bank statements, ensuring all deposits and payments are recorded correctly, investigating any discrepancies or errors and making the necessary corrections and /or journal entries or following through with the bank to resolve the problems;

•Prepares various financial reports and statistical returns for government agencies as required ;

•Prepare journal entries as required;

•Manages small payables and receivables and payroll, downloads monthly financials and reports for Government Agencies using Simply Accounting

Take and Transcribe Monthly Minutes using Word, and distributing completed minutes to board

•Process resident rent or lease payments by registering pre-authorized cheques with the bank;

•Preparing correspondence as directed by the Board in both word and excel;

•Assist rental tenants by signing their annual applications for SAFER grants;

•Maintains the Wait list file; determine the eligibility of prospective tenants and allocate apartments, after consultation with the Society Board, if appropriate.

•Complete the appropriate forms and documentation of new tenants

•Maintains the inventory appliance list;

•Prepares invoices/statements to residents for tax and special monthly assessments of monthly maintenance payments;

•Meet with residents with issues pertaining to maintenance payments as required;

•Meet with other employees of the Board with concerns to invoices or payments;

•Liaise closely with residents and acts as a consultant to the Board when necessary.

•Responses to resident inquiries, complaints and emergencies and takes appropriate action.

•Maintains files on all suites, which consists of all repairs or cost to that suite.

•Inform residents of policy changes and building information as required.

*Create monthly Newsletter for Residence

•Comfortable and knowledgeable using Simply Accounting

•Comfortable in Word and Excel spreadsheet;

•Keep current with Board's regulations and procedures;

•Ability to exercise considerable courtesy, tact, diplomacy and empathy when dealing with residents of the building;

•Ability to communicate effectively, orally and in writing.

•Ability to work on own without direction.

Requirements

•Completion of secondary school or its’ equivalent;

•Strong computer skills;

Previous Property Management or Housing background a definite asset

Job Type Part-Time

Client Overview

Our client wishes to work together for a flexible schedule in this part time position. This position will require a permanent part time candidate committed to 1 - 1.5 days a week completing Accounting functions and a small amount of Administrative Duties. Twice a month would be an additional 4 hours taking minutes and transcribing same for the Board of Directors, non-verbatim.

City Kamloops

State/Province British Columbia [BC]

**** TO APPLY:   

• Register & Submit your resume and cover letter to this job at: www.excel.bc.ca/jobs.htm 

• Only applications submitted at www.excel.com/jobs.htm will be accepted.

• Resume & cover letter must be in Word Document format

• We thank everyone for their interest but only those selected for interviews will be contacted.

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