Job Title: Administrative Assistant

Location: US-CA-Redlands

Overview:

Looking for a support position with a wide range of responsibilities where your multitasking and people skills can shine? Join our Industry Solutions Team and provide support to staff members and work on individual projects that require research and data gathering in a fast-paced environment.

Responsibilities:

• Provide  administrative support to multiple managers, specialists, and coordinators

• Serve as the main point of contact for three teams

• Schedule and manage team managers’ calendars in Microsoft Outlook

• Maintain contacts for managers; maintain and create lists and databases for department

• Process extensive and complex travel requests which include international travel

• Coordinate business visas when necessary and work with the travel department on obtaining necessary documentation from travelers

• Track and process annual/biannual memberships and subscriptions to various trade associations

• Collaborate with other internal staff to schedule meetings with internal and external parties; coordinate logistical details of internal meetings as requested

Requirements:

• High school diploma

• Minimum of  five years of recent work history in an administrative field supporting large groups and high level managers with increasing reponsibilities

• Strong customer service skills

• Typing speed of 55 wpm

• Strong ability to network and work as a team player

• Proficient with Microsoft Office including the Outlook calendaring system

• Ability to prioritize and multitask effectively and remain flexible with changing priorities

• Capable of maintaining confidentiality and professionalism at all times

• Ability to work independently and exercise sound judgment and problem solving skills as necessaryRecommended Qualifications

• Excellent verbal and written and communication skills

• Ability to effectively interact with other departments and all levels of staff

• Previous experience as an executive assistant/senior administrative assistant

• Experience with SAP accounting/purchasing software

• Experience with Salesforce lead management systems

Recommended Qualifications:

• Excellent verbal and written and communication skills

• Ability to effectively interact with other departments and all levels of staff

• Previous experience as an executive assistant/senior administrative assistant

• Experience with SAP accounting/purchasing software

• Experience with Salesforce lead management systems

The Company:

Our passion for improving quality of life through geography is at the heart of everything we do. Local company  geographic information system (GIS) technology inspires and enables governments, universities, and businesses worldwide to save money, lives, and our environment through a deeper understanding of the changing world around them.

Carefully managed growth and zero debt give Local company stability that is uncommon in today's volatile business world. Privately held, we offer exceptional benefits, competitive salaries, 401(k) and profit-sharing programs, opportunities for personal and professional growth, and much more.