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Office Assistant

Overview

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Ad number:#349541282
Contact:Management Business Solutions
Phone:6164565627
City:Grand Rapids
Zip:49505

Description

SUMMARY: Management Business Solutions is seeking an Office Assistant for our international client based in Ada, Michigan. This person will be working, communicating, and sustaining relationships with a global clientele. The ideal candidate must pay high attention to detail and take initiative to help prepare proposals for sales department.
 
RESPONSIBILITIES:

  • Conduct marketing research to understand the competitors in the area.
  • Prepare internal and external correspondence, including that of highly confidential and complex nature, utilizing personal computer (PC), keyboard/mouse, and various software, including, but not limited to, word processing, spreadsheet, graphics, and e-mail.
  • Follow up with new customers after owner returns from trade shows.
  • Provide administrative support including answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
  • Monitor availability/acceptance of meeting invites and adjust schedule as needed.
  • Serve as a liaison with other functional areas, external customers and vendors in the resolution of routine administrative and operational problems.
  • Develop and maintain data and performs routine analyses and calculations involved in preparing recurring internal reports.
  • Handle and ship materials to clients and customers efficiently and effectively.
  • Connect with global clients to determine their necessary shipping and product needs.
  • Maintains invoicing and payment schedules daily.

 
QUALIFICATIONS:

  • High Diploma or GED required, Associate’s Degree preferred.
  • 3 years administrative or secretarial experience, working under limited supervision, with tight and changing deadlines required.
  • Proficient with Microsoft Office, Dropbox, and QuickBooks required.
  • Strong experience with marketing research required.
  • 1 year of customer service experience required.
  • Experience with handling high volume phone calls required.
  • Experience with material handling, distribution, or manufacturing industry preferred.
  • Two years administrative experience supporting executive-level management preferred.
  • Knowledge of domestic and international postage policies required.

 
MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER

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