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Administrative Co-Ordinator

Overview

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Ad number:#389687472
Contact:Manager
City:Richmond
Zip:V6V 2K2
Compensation:$23.50/hour

Description

Lick Sing Metal Manufacturing Ltd.

Administrative Co-Ordinator

Job Type: Full Time, Permanent

Salary: $23.50/hour

Language: English

Employment Start Date: As soon as possible

Minimum Education: Diploma or University degree

Job Location: Richmond, British Columbia

How to Apply: email resume to licksingmetal@gmail.com

 

Position Summary

The Administrative Co-Ordinator is responsible for organizing, managing, and performing an extensive array of secretarial, administrative support activities on behalf of the owner of the company.  He/She will be the primary point of administrative and operational contact for internal and external communications, often on complicated and confidential matters.

Duties and Responsibilities

  • Providing confidential administrative assistance to the owner
  • Planning, implementing and administering effective preventive maintenance program for office and production equipment
  • Maintaining files and records with effective filing systems, both electronic and paper
  • Answering phones, emails, review and respond to all written communications and transferring information to the intended recipients
  • Handling basic office duties, such as maintaining employee, financial, and client records, and data entry and reporting
  • Answering questions and finding information for employees, vendors and clients
  • Greeting and assisting visitors and customers when they arrive at the office
  • Developing and implementing new administrative policies and processes
  • Following office workflow procedures to ensure maximum efficiency
  • Handling incoming and outgoing shipping and receiving activities
  • Assisting in the preparation of capital expenditures and maintenance budgets
  • Ordering supplies and materials for production as needed
  • Producing and tracking all PO’s, sourcing materials and equipment as needed
  • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
  • Drafting and preparing forms, contracts, invoices and other documents
  • Ensuring that office and production areas are well-maintained, organized, and secure
  • Assisting in hiring and evaluating procedures

Requirements and Qualifications

  • Demonstrate initiative to remain organized, detail oriented and strong leadership qualities
  • Previous experience in a senior clerical or executive secretarial position related to office administrative support
  • Diploma in Business Administration or related fields
  • Experience in administrative support field
  • Professional appearance and courteous manner.
  • Clear, polite phone voice.
  • Exceptional interpersonal and written and verbal communication skills.
  • Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.
  • Strong task and time management skills.

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