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Administrative Lead

Overview

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Ad number:#562949641
Contact:Convergent Performance, LLC
City:Colorado Springs
Zip:80920
Compensation:$15/hr

Description

Type of position: Part-time, hourly

Hours: 20/week minimum (Monday 7:30-4:30, Tu-Fri negotiable schedule 3 hrs daily) possibility of more according to company needs.

General Description:

Comprehensive administrative support to company executives, officers, office personnel and
geographically – dislocated employees and contractors.
Act as a first point of contact by representing the company in a positive manner
Provide customers and visitors with information on the company’s services
Assist managers and executives with scheduling appointments and events
Manage travel and logistics details for all employees
Prepare event briefing materials for company instructors
Coordinate schedule and logistics for all events involving guest executives and/or
instructors
Take and record minutes of weekly staff meetings
Process overhead expenses and generate/manage correspondence
Screen telephones and direct calls to appropriate staff members
Independently sort and disseminate mail
Act as liaison between departments to facilitate communication at the executive level
Schedule and organize departmental project activities
Provide project support by managing research activities
Maintain inventory of office supplies and equipment
Manage both paper and electronic filing systems
Monitor deadlines through multiple sources and management tools and communicate
as needed
Provide quality control of expense reports for employees, post-travel
Onboarding new hires, processing employee changes, tracking employee annual
reviews, and any other HR tasks that are necessary to be compliant with Colorado
Department of Labor laws.

WORK EXPERIENCE REQUIREMENTS

Advanced or expert proficiency with word processing, spreadsheets, and databases. Experience in
Microsoft Office (Word, Excel, PowerPoint), telephone protocol, and standard office equipment.
Duties require professional verbal and written communication skills and the ability to type 50 wpm.
Visibility of work requires attention to detail, excellent organizational skills, and discretion with
confidential information. Minimum 2 years of office administration experience required. Knowledge
of QuickBooks general accounting concepts preferred.
EDUCATION REQUIREMENTS
Secondary (High School) completion is required. Post-secondary schooling or equivalent technical
training or experience is preferred.

 

 

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