We are a Family of five with 3 boys of 10,12 and 15 year old children.We are seeking an educated, experienced, professional, organized, meticulous and detail oriented full-time family assistant to manage a busy family and household. Due to the tight schedule of me and my husband as Medical Doctor and health worker.
The schedule is on Monday - Thursday at 11:00am - 8:30pm and Friday at 9:00am - 6:00pm. Nanny is responsible for assisting with children between 3/4:00pm-8:30pm. Between those times, personal assistant and house management tasks should be completed: Running errands, managing family's calendars, scheduling activities and camps for children, shopping for children and family, planning events, scheduling contractors and work to be completed at residence, organizational projects, etc.
Candidates must have previous experience in similar position(s) that includes working with high school aged children along with personal/family assistant and/or highly detailed and demanding house management responsibilities. Family is open to local candidates and domestic relocations (as long as candidate has connection to Chicago and will stay in location long term). Start date is ASAP, but flexible for the right candidate.
Tutor children assisting with homework, school projects, studying for tests, etc. and keep parents informed of progress and needs
Ensure children's healthy lunches and bags are packed for the following day (e.g., school work is completed, bags packed for sports and/or activities, etc.)
Daily walk through of residence to ensure that all systems are functioning properly
Potential for management of other domestic residences in the future
Maintain comprehensive household manuals setting priorities for tasks on daily, weekly, monthly, quarterly and annual basis
Maintain file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc.
Inventory checklists for household items, food, children's essentials, principals' essentials, etc. and ordering through Amazon, Instacart, etc.
Running errands (e.g., shopping for home supplies, returns and other requested items)
Handling things around the home (e.g., receiving deliveries, service providers, contractors, sending emails, etc.)
Coordinate domestic staff schedules to ensure adequate coverage at all times based on family's needs
Assist domestic staff with projects when necessary (e.g., creating a collaborative/team environment)
Maintain security systems at residence and check/test on a regular basis
Maintain vehicles, fill gas tanks, take for service appointments and keep accurate records of services completed
Provide hospitality and attend to guests and family's needs when visiting
Managing household schedules and calendars
Capable of building good rapport with similar aged children (high school and older)
Ability to travel internationally and domestically whenever necessary (minimal amount required)
Highly organized, detail oriented, proactive, excellent time management, efficient and service focused
Ability to maintain discretion (confidentiality agreement is required)
1-2 years of full-time consistent and recent domestic experience working as a personal/family assistant and/or house manager
Ability to complete extensive background checks, motor vehicle checks, drug tests and personality test/psychological evaluation
Driver's license and clean driving record
Comfortable with dogs
$150 per overnight gross (traveling with family and working overnights at residences)
Health insurance stipend
Two weeks (10 days) paid vacation
Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number) and letter(s) of recommendation if you meet all of the requirements.
Job Type: Full-time
Salary: $70,000.00 to $80,000.00 /year
License:Driver's license and clean driving record (Required)
Work authorization:United States (Required)